Records management records retention schedules available at. Western illinois university is required by the state of illinois to follow a retention schedule for all departmental records as defined by the state records commission. Records management policy 1 records management policy 1 preamble as a preeminent university in africa, driven by the pursuit of knowledge and innovation, with a unique institutional culture based upon the values the university espouses, the northwest university has adopted its first records management policy on 22 november 20. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on. All practices concerning the management of university records are to be in accordance with this policy and its supporting procedures. Responsibilities introduction information is a corporate asset and the records of the rvc are important sources of administrative, evidential and historical information. Apr 18, 2019 establish and implement a records management program. The policy and outreach program champions the critical importance of federal. Government, is responsible for developing federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. Records and records management records general policy 23001 storage and disposal of university records 23002 records retention summaries 1001 records retention guide. Records management training courses presented by the national archives.
Records retention schedule city retention list policy 7. The following policies, standards and guidance will help government agencies fulfill their records management responsibilities. The divisional office of the cio, located in the ewing building, 3rd floor, has overall responsibility for the administration of records management systems. Establish and implement a records management program. The policy is part of implementing the lord chancellors code of practice on the management of records issued under section 46 of the freedom of information act 2000. Closed adoption records in general, information from closed adoption records can be released to the adult adopted person, adoptive parents of a minor child, biologicalformer parent, or adult biologicalformer sibling. Records management policy society of american archivists. This policy is a commitment from the university to take proper care of the records it holds and applies to all staff who work with these records. Records storage grand rapids, mi vital records control. The purpose of the records management policy is to ensure that full and accurate records of all activities and decisions of the authority are created, managed and retained or disposed of appropriately, in accordance with relevant legislation and good practice. Records management services can help local government agencies. Policy 46 information management policy 75 official employment files of regular faculty members procedures re. Records management regulations, policy, and guidance. Records management policy, guidelines and tools provincial.
Disposition of paper, electronic, and film records 5 4. Any access must be lawful and the decision to grant access recorded. Records and information management policy university of. Records management policy, policies and regulations. Records management policy, guidelines and tools it is the policy of the government of saskatchewan that all government institutions manage the records in their possession or control to meet the obligations outlined in the archives and public records management act. Archives and records management policy publication date. Heads of school, directors and equivalent are responsible for ensuring records management practices within their areas of responsibility comply with the records management policy including the universitys records management procedures. Associate director, information governance and engagement in accordance with this policy and s. To assess the effectiveness of the federal records management training certificate program, the national records management training program conducted its first impact evaluation in the form of an online survey in march 2007 after a full year of revised course offerings. March 11, 2009 for more information, contact university archivist, records management contact information.
Policies and guidelines records management university of. A policy to establish a framework for the creation and management of records at teh attorney generals office. This includes a lead records management officer who. Records disposition schedule sa194 records scheduling and disposal procedures and standards reporting quantities of records information sheet for conversions of quantity estimates of records. City commission policy regarding the use and programming of the citys cable access station, the grand rapids information network. Local government records management manual state of michigan. The school should also designate a records retention coordinator within each of its departments or units. Local government records management manual library and archives division records management section 6425 sw 6 th ave. Records management procedures manual page 5 key definitions active records. Records management policy university of missouri system. These procedures relate to all records and information created or received by the university community, regardless of format, storage location or. Since 2007, the archives and records management unit, admditissarc.
Records management policy university of canterbury. By moving inactive records out of active office areas, space becomes available for new or incoming records. Web content management policy cc12320 dated 250920 4. This policy was approved by the colleges senior management group smg on. Resources are available to help find adoptive and biological parent and child information. The records management policy and outreach program, under the office of the chief records officer for the u. A retention and disposal programme ensures that saqa maintains only those records it really needs for functional and historical purposes. The records management policy is a component of the universitys broader data, information and knowledge governance and management regime. A program established on an active and ongoing basis to implement records management controls for university records and recordkeeping systems. Reason for policy the university is committed to effective records management that includes meeting. Aug 09, 2019 records management regulations, policy, and guidance.
Records management policy royal veterinary college. Information management policy state records act 2000 wa freedom of information act 1992 wa 2. Appointment of records management liaison officers policy 2. Records management policy home north yorkshire fire. Michigan s records management services rms rms provides expertise and assistance to state and local government agencies with managing records and information in the most effective, cost efficient, and legally compliant manner. The records management policy establishes a framework for the implementation of the universitys records management programme and ensures that full and accurate records of the universitys activities are created, captured, maintained, made accessible, stored and legally disposed of in accordance with legislative requirements. The siro is supported by specialists within the information governance team with day to day responsibility for records management. Guide 3 records management policy this guidance has been produced in support of the good practice recommendations in the code of practice on records management issued by the lord chancellor under section 46 of the freedom of information act 2000. Contracts guidelines on human resource records guidelines for managing student information for faculties, departments and schools. University archivist, records management applies to. Records management policy 3 records management guideline transitory records grs.